As recent disasters have proven, there exists a need throughout our nation to assist individuals with special needs during emergencies. Management of special needs programs can be time consuming and complex. From the time persons with special needs are identified and registered, to providing emergency assistance through discharge and during disasters, dedicated government and social service agencies struggle to meet this need.

The Special Population INformation Registry (SPIN Registry) is designed to provide an online tool for special needs program administrators to better manage these tasks.

Benefits to Local/Regional/State Agencies

  • The ability to enter registrant data into a single comprehensive, uniform database.
  • For multi-jurisdictional organizations, the ability to use one application service-area wide.
  • Triage of registrants based on your jurisdiction's criteria for special needs.
  • Maintenance and updates of registrant data to ensure accuracy.
  • Recurrent electronic alerts to conduct record maintenance and/or archiving.
  • A powerful database reporting tool allowing extensive special needs population queries.
  • Assignment of transportation and shelter resource for each registrant.
  • Detailed capture of registrant's personal medical equipment and pharmaceuticals for emergency use.
  • A powerful mapping tool for registrant evacuation and shelter planning.
  • Comprehensive up-to-date database containing shelter populations and resource needs.

Most Importantly... Benefits to Special Needs Populations

  • Automated notifications to registrants/registrars for periodic information updates.
  • Program initiated emails for alerts, warnings and special instructions.
  • Registrant transportation manifests detailing personal items necessary for evacuation.
  • There is even the ability to track seasonal residents.

HIPAA Compliance

Concerned that your special needs program's information does not meet HIPAA requirements for information security? The Special Population INformation Registry (SPIN Registry) meets all requirements for online storage of HIPAA information, thus removing the need and risk of unsecured registrant information lying around the office.

Web based demonstrations detailing the flow and operation of the SPIN Registry and how it can support a local community's needs are available. To schedule a demonstration or for additional information on the SPIN Registry please contact: Janet Dilling - Phone: 850.597.1113 - e-mail:

© 2009 TEAM Simulations, LLC.
Certain Algorithms and copyrighted materials herein are licensed from Florida State University, Center for Disaster Risk Policy.